I started my Virtual Assistant business when my son was about 8 months old. I remember doing my first transcription job with him in the highchair next to me. He napped several times a day (honestly, I don’t remember how much now, but it was enough that I could do most of my work while he slept).

The thing is, 8 months is a baby age. And babies tend to get bigger, more mobile, and more demanding. And he did.

• A point came where I knew I could only schedule calls for when he was napping or there was another adult about to be with him.
• Transcription became a nap time only job because his fascination with the keyboard was (and is!) problematic, so I had to be conscious of how much I took on in relation to the time I had available.
• Nap transitions. Seriously, these may have been the biggest challenge to navigate. When I knew with reasonable certainty that he would nap for x amount of time a day and usually at such and such a time, I could plan with that time. But each nap that was dropped led to a re-evaluation and rejigging of my work day. On the upside, he’s now old enough to entertain himself for short periods while I work, so I can see how we’re at the beginning of increased flexibility again.
• Starting daycare was interesting. Since he started daycare I have more time for my work, and that’s part of why I now have some capacity I’d like to fill! But the period of getting him settled meant having to work even more closely than usual with my clients to make sure everyone was happy and everything was covered. My clients were amazing and it really helped that we already had really good relationships so we could all be honest about what we needed
• Being up front about having a child at home. I don’t know if everyone would agree that I should be open about having a little one at home with me. I can understand the fear it would put clients off. For me, it was just necessary. It meant that I was able to be clear about my need for flexibility around when I worked – and as it turned out, this has actually benefited clients as it meant there was often a shorter turn around time than if we’d had scheduled work times.

So, is it possible to run a VA business with a small child at home? Yes. Is it easy? Not really, and each phase of a small child’s life presents different challenges to be met. Is it worth it? Definitely! I’ve loved running and building this business and I’m glad I was able to find my way through at the same time as caring for my little boy.

And now? He’s coming up on three years old. His increasing independence and time in day care is moving the business into a new phase. One where I will have more time, greater predictability, and the ability to expand and explore new and exciting things (which is the topic of next week’s post!).

A reminder on my special offer for May: Any one off projects booked in during May will get a discount of £2 an hour, or 5% off a package rate (e.g. mailing list setup). This will apply even if the work is to take place after May is over. And the good news for my current clients with whom I have an ongoing arrangement, I will honour the £2 an hour discount for charges incurred throughout May.
So, if you are looking for some help, let’s have a chat! And in any case, I’ll see you here on the blog again next week!

​When you start a business it’s easy to think you know everything that will come up. And it is easy to find a checklist of “Things To Do When Setting Up a VA Business”. So you can fairly easily find out that you need contracts; insurance; registration with the ICO. You know that you’re going to have to do a tax return by the end of January.  You know that you will have to find clients and do work that they’re happy with.

Things I didn’t know:

• The VA community is really amazing. People are so supportive and generous with advice and time. I honestly never expected to feel so supported as a sole trader. No matter how strange a situation arises, I know there are people I can talk to about it!
• Finding new clients is partly about being seen online, particularly where your “ideal client” hangs out, but honestly? Referrals and networking is a much bigger part of that. The majority of my clients have come from either someone I knew personally saying to a friend “Oh, I know someone who’s a VA!” or a referral from a current or previous client. Which is probably why I have a box of beautiful business cards that is more or less untouched. I can live with that!
• When clients move on, it makes me sad. Client relationships come and go, whether because the client’s business needs have changed; we were working together on a finite project; or a business has ceased trading. It’s just the way things go, but I take feeling sad about it to be a good sign that the relationship was working well!
• When people ask what you do for a living, saying “I’m a virtual assistant” can cause confusion. Lots of people have heard of the job, but crossed wires have also led to people thinking I’m a vet or a healthcare assistant, neither of which I am remotely qualified for!!
• It is not the easy option. It is hard work, and takes a lot of time. There’s finding clients; doing client work;  and keeping up with all the paperwork, bookkeeping, registrations, etc. As I’m working from home I have the same challenges others have – people assuming you don’t work at all; having to be strict with yourself when you think “Oh, I need to do the washing”; loneliness. And of course, some of the time I have a two year old at home. Which I’ll talk more about in the next post.

Like every job, it has ups and downs. Good days and bad days. I really love my work and my clients though, and really wouldn’t change it for the world.

Reminder about my birthday special offer: Any one off projects booked in during May will get a discount of £2 an hour off my standard rate, or 5% off a package rate (e.g. mailing list setup). This will apply even if the work is to take place after May is over. And the good news for my current clients with whom I have an ongoing arrangement, I will honour the £2 an hour discount for charges incurred throughout May.

So, if you are looking for some help, let’s have a chat! And in any case, I’ll see you here on the blog again next week!

In May 2017 I took on my first piece of Virtual Assistant work. I knew I could do the work, I had over a decade’s experience in admin roles; a doctorate’s worth of transferrable skills; and I’m a very adaptable kind of person. If I need to know about something, I’ll find a way to make sure I do. But I worried about all the things you expect to when starting a new business. Would I get enough clients? Would they be happy with my work? Would I find work I enjoyed? How would it all play out with an 8-month-old alongside me?

One of the best and scariest things I did in the early stages of my business planning was to sign up for some group business coaching. It gave me support when I needed to find bravery; information on what to do when; and accountability when it was super scary to put myself out there. I did Ruth Kudzi’s “Accelerate Your Success” programme, although I don’t think it was called that at the time.  It was utterly terrifying to invest in myself at that point. I’d had one one-off client, and no idea how to move forward from there. So spending that money was… difficult. I had absolutely no idea if I’d ever make it back! As I say, I have absolutely no regrets, and I do wonder if I’d be where I am now if I hadn’t done that.

In general, when people ask me about being a VA, I tell them it is the best thing I ever did in my career. Which is true. It’s also only part of the story.

Any job has its highs and lows, and being a Virtual Assistant has them too. Highs include each time I sign a new client. The people I’ve got to know, and new skills I’ve learned. Building up and seeing what was an idea become an actual business. Lows included the unpredictability of work and income, especially in the early days. The days when my little one was poorly and I had to juggle everything. And I don’t think many people are super excited about their tax returns, and my first one was definitely a steep learning curve. FYI, the HMRC Twitter help is fantastic!

So, it is absolutely a month of celebration! On the blog over the rest of May I’ll be talking about the most unexpected things I’ve learned in the last two years; the challenges of working with a small person at home with you; and my plans for the future.

And yes, I did mention a special offer. Any one off projects booked in during May will get a discount of £2 an hour (i.e. £23 an hour), or 5% off a package rate (e.g. mailing list setup). This will apply even if the work is to take place after May is over. And the good news for my current clients with whom I have an ongoing arrangement, I will honour the £2 an hour discount for charges incurred throughout May.

So, if you are looking for some help, let’s have a chat! And in any case, I’ll see you here on the blog again next week!